How can SharePoint help my small business?
SharePoint is a widely used document management tool and collaboration platform that is part of the Microsoft 365 suite. It is an intranet where your team can access and upload files, folders, and other content. When SharePoint and other Microsoft tools combine, it can do even more for your business. SharePoint works faster and easier when combined with the rest of the Microsoft tools as everything falls in one place.
SharePoint is beneficial to small, medium, and enterprise-level organizations by aiding with team productivity. It is flexible and customizable in performance. You can secure, organize, access, and share information from any device. Unlike the internet, SharePoint is a private web-based software that allows you to access data by your internal team and only selected external users.
Microsoft says over 250000 organizations use SharePoint, and 85% of Fortune 500 companies now have SharePoint online as a part of Office 365. As you can see SharePoint is quite popular, and one great benefit for small businesses is that SharePoint integrates well with the other Office 365 tools.
Here are the 8 ways that SharePoint can benefit your small business.
Eight beneficial features:
- Mobile-friendly.
- Customizable.
- Comprehensive search tool.
- Customer and member portals.
- Centralized information and accessibility from anywhere.
- Create, prioritize tasks and assignments.
- Security and compliance.
- Seamless collaboration.
1. Mobile-friendly:
For small businesses, it is essential to access information from any device. Nowadays, everyone is operating their business through mobiles and often preferring the mobile as their primary device. SharePoint is compatible with any type of device so that the team can access and upload information from anywhere.
2. Customizable:
Every business has its unique needs. SharePoint is here to meet all your business requirements. Like any other internet website, you can customize your content, navigation, and design in the SharePoint intranet according to your business goals. You do not need a developer to set up and maintain SharePoint for your business. The user-friendly interface of SharePoint makes it easy for you.
3. Comprehensive search:
Do not worry if you forgot the folder or document saved location. SharePoint’s search function is comprehensive. It searches the entire intranet, including metadata, documents, and web pages, to give accurate results. It also removes duplicate files and provides the most valuable data to the user to avoid difficulty. You can add additional searchable metadata unique to your business to make it simple for file navigation.
4. Customer and member portals:
In SharePoint, you can create exclusive communication sites for customers, vendors, members, and more. Creating exclusive sites can widen your opportunities through customer relations, project management, and member relations.
You can create a customer-only site and make it flexible to access resources, data, and documents related to their projects. They get notifications and access to the information by signing into that site. Similarly, you can create exclusive sites for anyone to access documents and share notices related to their projects.
5. Centralized information and accessibility from anywhere:
Microsoft SharePoint is a platform that helps your small business to get all the information in one centralized place. You can share documents, tasks, project status, and any information from any device. This is the most beneficial feature for small businesses. They do not need to go to the office and check VPN connections, and struggle for accessibility. As all your data is available online, it is simple to access and upload from any place and device.
6. Create and prioritize your tasks and assignments:
Instead of sending the tasks, project status and assignments to every employee, you can publish them in SharePoint. It increases visibility and transparency so that employees will become aware of every task and assignment status.
In SharePoint, you can use the ‘vote’ feature and create a poll on ideas and tasks regarding your project. Using this, your team can give their individual opinions, and the management can quickly assess everyone’s input. This way, it saves a lot of time and highlights important ideas quickly.
7. Security and compliance:
SharePoint stores your business data securely with its advanced security and compliance features. It also gives extensive control over who you share with and how to store and access the data. You can safeguard your information in the SharePoint intranet with robust data encryption and cloud backup services.
8. Seamless collaboration:
When you are trying to work on a document with a team, it can often become messy. If there are any updates that your team has made while editing, you must reload to see the changes. To avoid this delay, SharePoint is the best option for collaboration.
In SharePoint, changes are automatically synchronized. You and your team can work simultaneously without any disruption. You can share the updates, status and collaborate with your team in real-time no matter where you are.
Do you want to take your business productivity to the next level?
To make it brief, SharePoint creates a smooth workflow for individual employees as well as team projects. The security and compliance features of SharePoint help small businesses to safeguard information. The Newsfeed is used to share relevant and timely information that helps everyone to stay up to date. With SharePoint’s security and customizable features, you can take your business productivity to the next level.